Tool · US Embassy London

Interview email templates

Short, copy-ready emails for the moments that need one. Fill in your case number and name once, and every template updates. Keep them short: one purpose per email, case number in the subject line.

Confirm a rescheduled interview

Reply to the email the Immigrant Visa Unit sent you, straight away. Replying keeps the thread and the address they used. Do not move the date in AIS: you can only reschedule later.

Subject: RE: [keep their subject line] – {CASE} – {NAME}

Dear Immigrant Visa Unit,

Thank you for your email. I confirm that I will attend my immigrant visa interview on {DATE}.

Case number: {CASE}
Name: {NAME}

Kind regards,
{NAME}

Confirm a re-interview, and ask about the medical

For a case called back after a 221(g). Medical results are valid for 6 months, and you must enter the US within those 6 months. If your medical is older than that, or close to it, ask in the same email. Check your dates first.

Subject: RE: [keep their subject line] – {CASE} – {NAME}

Dear Immigrant Visa Unit,

Thank you for your email. I confirm that I will attend my interview on {DATE}, and will bring my passport and all original documents.

My medical examination was completed on [DATE OF MEDICAL]. [It will be more than six months old by the interview date. / It will expire on [DATE], shortly after the interview.] Please could you confirm whether I should book a new medical examination with VisaMedicals before the interview?

Case number: {CASE}
Name: {NAME}

Kind regards,
{NAME}

Tell the unit about a CEAC upload

Upload first, email second. The upload puts the document in your case; the email makes sure someone knows to look. Send to LNDIVSubmissions@state.gov.

To: LNDIVSubmissions@state.gov
Subject: {CASE} – {NAME} (CEAC UPLOAD)

Dear Immigrant Visa Unit,

I have uploaded the following documents to my case in CEAC today, ahead of my interview on {DATE}:

1. [Document]
2. [Document]
3. [Document]

Copies are attached to this email for reference.

Case number: {CASE}
Name: {NAME}

Kind regards,
{NAME}

Send the public charge statement

At least five working days before the interview. The statement itself comes from the statement builder, which produces this email with the text filled in.

To: LNDIVSubmissions@state.gov
Subject: Public Charge Statement – {CASE} – {NAME}

Dear Immigrant Visa Unit,

I am writing to submit my public charge statement in advance of my immigrant visa interview. My case number is {CASE} and my interview is scheduled for {DATE}. The statement and supporting evidence have also been uploaded to my case in CEAC.

[Statement text]

Yours sincerely,
{NAME}
Case Number: {CASE}

Submit documents for a 221(g)

Send exactly what is ticked, all in one go, the way the embassy's follow-up email instructs. Use this email only if the instructions ask you to email the documents or a cover note; otherwise follow the route they give. Check what each ticked box needs.

To: LNDIVSubmissions@state.gov
Subject: 221(g) Submission – {CASE} – {NAME}

Dear Immigrant Visa Unit,

Following my interview on [DATE OF INTERVIEW], I was issued a 221(g) requesting the documents below. As your email of [DATE OF EMAIL] instructed, I have submitted all of them today [attached to this email / through the upload link provided / by post to the service center].

Ticked on the sheet, and provided:
1. [Box ticked] – [document provided]
2. [Box ticked] – [document provided]

This is my complete response to the request.

Case number: {CASE}
Name: {NAME}

Kind regards,
{NAME}